Assigning submissions to a reviewer(s) is a simple process. Before you can assign reviewers, you will need to add them to the system. Learn how to automatically assign, manually assign and un-assign submissions to reviewers.
The guidance below is for event administrators/ organisers. If you are an end user (eg. submitter, reviewer, delegate etc), please click here.
See Manage users for instructions on adding reviewers. It would also be useful to be familiar with The Review Tables first.
Skip to:
Auto Assign Submissions To Reviewers
How to re-assign reviews & and send new submissions to reviewers
How To Assign Specific Submissions
How To Assign Specific Reviewers
How to Manually Assign Submissions for Reviewing
How To Unassign Reviewers From Submissions
Any rows with a pink background are incomplete submissions, not incomplete reviews.
NB: If you wish to add or remove columns, see The review tables
Go to Event dashboard → Abstract Management → Reviews → By Submission and click on Assign Reviewers at the top of the table.
A pop-up window will open to the right of the page.
Under the Auto Assign Tab you can set up how you want to auto-assign submissions to reviewers.
To randomly assign submissions, tick the assign all button.
You may want to assign specific submissions and/or reviewers to auto-assign; if so, click here for instructions on how to do this.
You can then add the minimum and maximum number of reviewers per submission, and the minimum and maximum number of submissions per reviewer.
If there isn’t a maximum number for either of these, then please leave the box blank.
If you would like to exclusively match by category then click the toggle on.
You can also prevent reviewers with the same email domain as an author from reviewing their submissions by selecting the tick box.
Add incomplete submissions for reviewing by clicking on the tick box.
When you are finished, click on the Preview Assignment Button at the bottom of the page.
How to re-assign reviews & and send new submissions to reviewers
If later you need to reassign reviews or send new submissions to reviewers, when you click on Assign Reviewers at the top of the table, you will notice that three options are now available to you:
- Assign unassigned only
- Reassign all incomplete reviews
- Assign specific
Assign Un-assigned Only
This option allows you to randomly assign all unassigned submissions to all available reviewers.
For example, perhaps you started assigning submissions for review when you were still accepting submissions. Therefore, you will have some submissions awaiting review that have not yet been assigned.
Reassign All Incomplete Reviews
If a reviewer has not started reviewing a submission and you have new submissions that also need reviewing, this option allows you to randomly reassign all incomplete submission reviews and new submissions to other reviewers.
Assign Specific
This option allows you to manually assign specific submissions and/or reviewers for assignment, allowing greater control over which submissions are reviewed by whom
Once you’ve selected which option to proceed with, you can set your parameters below and then click on Preview Assignments.
Assign Specific Submissions & Reviewers
If you choose Assign Specific after clicking the Next button, you’ll be taken to a different screen. This is where you will select the specific submissions and/or specific reviewers.
As shown in the image below, you can either select the specific submission/s by ticking the box next to the submission title (1) OR type the submission ID number into the box on the right-hand side (2).
You can also search for the submission by using the search bar at the top (3).
To select specific reviewers click on the Include specific reviewer button and as shown in the image below, you can either select the specific reviewer by ticking the box next to their email address on the left screen (1) OR type the reviewer email address into the box on the right-hand side (2).
You can also search for a reviewer by typing their email address into the search bar at the top (3).
Once completed, you can click on Preview assignments to view a table that has been filtered to show you the newest assignments of submissions to reviewers.
If you’re happy with this, you can click the Save assignments button at the bottom left of the screen.
How to Manually Assign Submissions for Reviewing
From your dashboard, select from the left-hand column Abstract Management > Reviews > By Submission.
Then click on the Assign Reviewers Button at the top right of the table.
On the screen that pops up to your right, select the Manually Assign/Unassign tab.
As shown in the image below, you can either select the specific submission/s by ticking the box next to the submission title on the left side of the screen (1), OR type the submission ID number into the box on the right-hand side (2).
You can also search for the submission by using the search bar at the top (3).
Next, you need to select your reviewers. Click on the Show Reviewers List button.
As shown in the image below, you can either select a specific reviewer/s by ticking the box next to their email address on the left side of the screen (1) OR type the reviewer's email address into the box on the right-hand side (2).
You can also search for reviewers by using the search bar at the top (3).
Once the submission and reviewers have been selected, click the Assign button at the bottom of the page.
How To Unassign Reviewers From Submissions
From your dashboard, select from the left-hand column Abstract Management > Reviews > By Submission.
Then click on the Assign Reviewers Button at the top right of the table.
On the screen that pops up to your right, select the Manually Assign/Unassign tab.
As shown in the image below, you can either select the specific submission/s by ticking the box next to the submission title on the left side of the screen (1) OR type the submission ID number into the box on the right-hand side (2).
You can also search for the submission by using the search bar at the top (3).
Next, you need to select the reviewer/s you wish to unassign from the submission.
Click on the Show Reviewers List button.
As shown in the image below, you can either select a specific reviewer/s by ticking the box next to their email address on the left side of the screen (1), OR type the reviewers email address into the box on the right-hand side (2).
You can also search for reviewers by using the search bar at the top (3).
Once the submission and reviewer/s have been selected, click the Un-Assign button at the bottom of the page.
The reviewer will now be unassigned to that submission.
Should you need any further assistance, please contact our Support Team via our Contact Form.