--- title: The essential abstract management tools description: A brief introduction to the features of the abstract management toolbox, designed to help you manage the submission, review and decision process for your academic or research conference. --- [Skip to content](https://help.oxfordabstracts.com/knowledge/the-essential-tools#main-content) English Show submenu for translations [Didn't find the help you need?](https://help.oxfordabstracts.com/knowledge/kb-tickets/new?hsLang=en) [Customer portal](https://help.oxfordabstracts.com/tickets-view?hsLang=en) ![](https://help.oxfordabstracts.com/hs-fs/hubfs/OA%20Blue%20Logo%20-%20PNG.png?width=800&height=191&name=OA%20Blue%20Logo%20-%20PNG.png) Open main navigation Close main navigation - English Show submenu for translations - [Didn't find the help you need?](https://help.oxfordabstracts.com/knowledge/kb-tickets/new) - [Customer portal](https://help.oxfordabstracts.com/tickets-view) - Go to oxfordabstracts.com Go to oxfordabstracts.com How can we help? - There are no suggestions because the search field is empty. 1. [Oxford Abstracts Knowledge Base](https://help.oxfordabstracts.com/knowledge?hsLang=en) 2. [Introduction to the Oxford Abstracts tools](https://help.oxfordabstracts.com/knowledge/introduction-to-the-oxford-abstracts-tools?hsLang=en) # The essential abstract management tools ## A brief introduction to the features of the abstract management toolbox, designed to help you manage the submission, review and decision process for your academic or research conference. The guidance below is for event administrators/ organisers. If you are an end user (eg. submitter, reviewer, delegate etc), please click [here](https://help.oxfordabstracts.com/knowledge/support?hsLang=en). NB: The features highlighted in pink are NOT available (or are limited) in the FREE package. The FREE package also features **Oxford Abstracts** branding throughout. #### The essential tools [Submission](https://help.oxfordabstracts.com/knowledge/the-essential-tools#submission) [Reviewing](https://help.oxfordabstracts.com/knowledge/the-essential-tools#REV) [Decisions](https://help.oxfordabstracts.com/knowledge/the-essential-tools#DEC) [Communication](https://help.oxfordabstracts.com/knowledge/the-essential-tools#COM) [Publishing and reporting](https://help.oxfordabstracts.com/knowledge/the-essential-tools#PUB) #### **Submission** - Collect unlimited abstracts  - [Embed secure online submission forms on your website or in emails](https://help.oxfordabstracts.com/knowledge/open-and-close-submissions-/-call-for-abstracts?hsLang=en) - [Choose from an extensive range of fully customisable question templates](https://help.oxfordabstracts.com/knowledge/question-types-1?hsLang=en) - [Infinite range of options to search, filter and download submissions](https://help.oxfordabstracts.com/knowledge/the-submissions-table?hsLang=en) - [Submitters can add content, and upload supporting documents in any file format, e.g. PDF, PowerPoint](https://help.oxfordabstracts.com/knowledge/question-types-1?hsLang=en#UF2) - [Admins can submit on behalf of a user](https://help.oxfordabstracts.com/knowledge/making-a-submission-on-behalf-of-someone-else?hsLang=en) - [Manage, view, delete, withdraw and edit submissions with ease on our intuitive interface](https://help.oxfordabstracts.com/knowledge/the-submissions-table?hsLang=en) - [Editable headers and footers in submission form](https://help.oxfordabstracts.com/knowledge/designing-the-submission-form?hsLang=en) - [Add IEEE copyright to submission form](https://help.oxfordabstracts.com/knowledge/designing-the-submission-form?hsLang=en) - [Charge fees for submission](https://help.oxfordabstracts.com/knowledge/charging-a-fee-for-submission?hsLang=en) - [Restricting who can submit by email](https://help.oxfordabstracts.com/knowledge/restricting-who-can-submit-by-email?hsLang=en) - [Author / presenter specific forms](https://help.oxfordabstracts.com/knowledge/adding-author-information-questions?hsLang=en#CAF) #### Reviewing - [Collect the review data you need for grading, comments and typical review functions](https://help.oxfordabstracts.com/knowledge/review-question-types?hsLang=en) - [Assign reviewers to submissions, or submissions to reviewers, individually or in bulk](https://help.oxfordabstracts.com/knowledge/assigning-and-unassigning-a-submission-to-a-reviewer?hsLang=en) - Clean, easy-to-navigate reviewer screen for simple, stress-free reviewer experience - [Monitor complete and incomplete reviews, with built-in follow up process](https://help.oxfordabstracts.com/knowledge/the-review-tables?hsLang=en) - [Infinite range of options to search, view, filter and download reviews](https://help.oxfordabstracts.com/knowledge/the-review-tables?hsLang=en) - [Reviewers can record a conflict of interest](https://help.oxfordabstracts.com/knowledge/designing-the-review-form?hsLang=en) - [Fully editable range of template questions](https://help.oxfordabstracts.com/knowledge/review-question-types?hsLang=en) - [Show reviews to submitters](https://help.oxfordabstracts.com/knowledge/show-reviews-to-submitters-1?hsLang=en) #### Decisions - [Add acceptance types](https://help.oxfordabstracts.com/knowledge/acceptance-types?hsLang=en), [questions and a range of input options](https://help.oxfordabstracts.com/knowledge/design-the-decision-form?hsLang=en) - [Control the visibility of data for your committee](https://help.oxfordabstracts.com/knowledge/design-the-decision-form?hsLang=en) - [Find data instantly with a multi-filter and search-friendly table](https://help.oxfordabstracts.com/knowledge/the-decisions-table?hsLang=en) - [Accept, reject and withdraw submissions, with integrated manual and automatic email notification](https://help.oxfordabstracts.com/knowledge/recording-a-decision-accepting/-rejecting/-withdrawing-a-submission?hsLang=en) - [Semi - editable range of template questions](https://help.oxfordabstracts.com/knowledge/design-the-decision-form?hsLang=en) - [Assigning specific categories to committee members](https://help.oxfordabstracts.com/knowledge/filtered-committee-view-assigning-specific-categories-to-committee-members?hsLang=en). #### Communication - [Add admins, committee members, reviewers, API users with just their email address](https://help.oxfordabstracts.com/knowledge/manage-users?hsLang=en) - [Schedule emails, or send manually](https://help.oxfordabstracts.com/knowledge/viewing-editing-and-sending-emails?hsLang=en) - [Track email delivery](https://help.oxfordabstracts.com/knowledge/view-sent-email-log?hsLang=en) - [Send individually, or in bulk](https://help.oxfordabstracts.com/knowledge/viewing-editing-and-sending-emails?hsLang=en) - [Custom creation of automatic and manual emails for streamlined communication with submitters and all collaborators](https://help.oxfordabstracts.com/knowledge/creating-custom-emails?hsLang=en) - [Add signatures to emails](https://help.oxfordabstracts.com/knowledge/editing-email-signature?hsLang=en) - [Add extra notification emails - a great solution if you need to cc emails to a secondary address](https://help.oxfordabstracts.com/knowledge/event-details?hsLang=en)     Publishing and reporting - [Create real-time abstract books from default templates](https://help.oxfordabstracts.com/knowledge/abstract-books?hsLang=en) - [Create real-time reports from default templates](https://help.oxfordabstracts.com/knowledge/other-reports?hsLang=en) - [Filter and arrange submission, review and decision data for Excel report downloads](https://help.oxfordabstracts.com/knowledge/export-table-data-to-excel?hsLang=en) - Live updates for real-time downloads, any time you choose - [Quick click for indexes and country reports](https://help.oxfordabstracts.com/_hcms/analytics/search/conversion?redirect=aHR0cHM6Ly9oZWxwLm94Zm9yZGFic3RyYWN0cy5jb20va25vd2xlZGdlL290aGVyLXJlcG9ydHM%3D&ct=SEARCH&pid=9108826&cid=41196162661&t=b3RoZXIgcmVwb3J0cw%3D%3D&d=help.oxfordabstracts.com&c=5&rp=1&ab=true&opcid=70e59dc9-0dcd-439e-9348-5b54a8d4b7cf&rs=UNKNOWN&hs-expires=1673543840&hs-version=1&hs-signature=APUk-v6eKfMfLCPwwV9G8mKEES_grne0Zw&hsLang=en) - [Extensive range of abstract book options with formatting tools](https://help.oxfordabstracts.com/_hcms/analytics/search/conversion?redirect=aHR0cHM6Ly9oZWxwLm94Zm9yZGFic3RyYWN0cy5jb20va25vd2xlZGdlL2Fic3RyYWN0LWJvb2tz&ct=AUTOCOMPLETE&pid=9108826&cid=41194664385&t=YWJzdHJhY3QgYm9va3M%3D&d=help.oxfordabstracts.com&c=5&rp=1&ab=true&opcid=6100112d-33cb-44a5-8b2b-c83b38766946&rs=LIVE_PAGE&hs-expires=1673543933&hs-version=1&hs-signature=APUk-v4gcU7kmNP5Vb-XI-4-Ve0mIRDkNA&hsLang=en) - [Extensive range of report options - include any data from anywhere in the event](https://help.oxfordabstracts.com/knowledge/creating-exports-reports-and-abstract-books?hsLang=en) - [Event theme - add logos and custom colours to forms](https://help.oxfordabstracts.com/_hcms/analytics/search/conversion?redirect=aHR0cHM6Ly9oZWxwLm94Zm9yZGFic3RyYWN0cy5jb20va25vd2xlZGdlL2V2ZW50LXRoZW1l&ct=AUTOCOMPLETE&pid=9108826&cid=52668942091&t=ZXZlbnQgdGhlbWU%3D&d=help.oxfordabstracts.com&c=5&rp=1&ab=false&opcid=2ce48143-556e-4d54-af07-41ab0edd8a09&rs=LIVE_PAGE&hs-expires=1673543960&hs-version=1&hs-signature=APUk-v6iXL5-EFtdxq4b3uBdb6vdWl73IA&hsLang=en) - [Introduction to the Oxford Abstracts tools](https://help.oxfordabstracts.com/knowledge/introduction-to-the-oxford-abstracts-tools?hsLang=en) - [Getting Started and Creating an Account](https://help.oxfordabstracts.com/knowledge/getting-started-and-creating-an-account?hsLang=en) - [FAQ](https://help.oxfordabstracts.com/knowledge/faq?hsLang=en#main-content) - [Zoom](https://help.oxfordabstracts.com/knowledge/faq?hsLang=en#zoom) - [Support](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#main-content) - [Guidance for submitters](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-submitters) - [Guidance for committee members](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-committee-members) - [Guidance for symposia submitters](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-symposia-submitters) - [Guidance for the conference platform](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-the-conference-platform) - [Guidance for exhibitors and representatives](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-exhibitors-and-representatives) - [FAQs for users](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#faqs-for-users) - [Account Administrator Functions](https://help.oxfordabstracts.com/knowledge/account-administrator-functions?hsLang=en) - [Getting Started With Your Event](https://help.oxfordabstracts.com/knowledge/getting-started-with-your-event?hsLang=en) - [The Submission Stage](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#main-content) - [Preparing for the submission stage](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#preparing-for-the-submission-stage) - [Designing your submission form](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#designing-your-submission-form) - [Collecting submissions](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#collecting-submissions) - [Managing submissions](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#managing-submissions) - [The Reviewing Stage](https://help.oxfordabstracts.com/knowledge/the-reviewing-stage?hsLang=en#main-content) - [Preparing for reviewing](https://help.oxfordabstracts.com/knowledge/the-reviewing-stage?hsLang=en#preparing-for-reviewing) - [Managing reviews](https://help.oxfordabstracts.com/knowledge/the-reviewing-stage?hsLang=en#managing-reviews) - [The Decision Stage](https://help.oxfordabstracts.com/knowledge/the-decision-stage?hsLang=en#main-content) - [Preparing for the decision stage](https://help.oxfordabstracts.com/knowledge/the-decision-stage?hsLang=en#preparing-for-the-decision-stage) - [Recording decisions](https://help.oxfordabstracts.com/knowledge/the-decision-stage?hsLang=en#recording-decisions) - [Emails](https://help.oxfordabstracts.com/knowledge/emails?hsLang=en#main-content) - [Creating emails](https://help.oxfordabstracts.com/knowledge/emails?hsLang=en#creating-emails) - [Sending emails](https://help.oxfordabstracts.com/knowledge/emails?hsLang=en#sending-emails) - [Creating Exports, Reports and Abstract Books](https://help.oxfordabstracts.com/knowledge/creating-exports-reports-and-abstract-books?hsLang=en) - [The Conference Platform](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#main-content) - [Setting up your conference platform](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#setting-up-your-conference-platform) - [The Professional Conference features](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#the-professional-conference-features) - [Publishing and managing your conference](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#publishing-and-managing-your-conference) - [Downloading event timetable](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#downloading-event-timetable) - [Timezones](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#timezones) - [Creating announcements for your virtual conference](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#creating-announcements-for-your-virtual-conference) - [Delegate Registration](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#main-content) - [Publish event](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#publish-event) - [Refunding attendees](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#refunding-attendees) - [Editing Ticket Orders](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#editing-ticket-orders) - [Creating & editing delegate registration events details page](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#creating-editing-delegate-registration-events-details-page) - [downloading invoice and receipts](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#downloading-invoice-and-receipts) - [Multi-Stage](https://help.oxfordabstracts.com/knowledge/multi-stage?hsLang=en) - [Symposia](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#main-content) - [Preparing for symposia submission](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#preparing-for-symposia-submission) - [Collecting and reviewing symposia](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#collecting-and-reviewing-symposia) - [Managing symposia](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#managing-symposia) - [Guidance For Reviewers](https://help.oxfordabstracts.com/knowledge/guidance-for-reviewers?hsLang=en#main-content) - [Guidance For Reviewers](https://help.oxfordabstracts.com/knowledge/guidance-for-reviewers?hsLang=en#guidance-for-reviewers) - [Attending an Event](https://help.oxfordabstracts.com/knowledge/attending-an-event?hsLang=en) - [Integrations](https://help.oxfordabstracts.com/knowledge/integrations?hsLang=en) [![Chill listening crop-3](https://help.oxfordabstracts.com/hs-fs/hubfs/OxfordAbstracts_January2021/Images/oa-logo-8b0fa2874439df378b0e4397fa42b52c.png?width=84&height=24&name=oa-logo-8b0fa2874439df378b0e4397fa42b52c.png "Chill listening crop-3")](http://oxfordabstracts.com) oxfordabstracts.com Help Center Copyright © 2026, Oxford Abstracts