--- title: How to bulk upload and automatically assign files description: This article will provide instructions on how to bulk upload files (for example, posters) and automatically assign them to the correct submission/abstract. --- [Skip to content](https://help.oxfordabstracts.com/knowledge/how-to-bulk-upload-and-automatically-assign-files#main-content) English Show submenu for translations [Didn't find the help you need?](https://help.oxfordabstracts.com/knowledge/kb-tickets/new?hsLang=en) [Customer portal](https://help.oxfordabstracts.com/tickets-view?hsLang=en) ![](https://help.oxfordabstracts.com/hs-fs/hubfs/OA%20Blue%20Logo%20-%20PNG.png?width=800&height=191&name=OA%20Blue%20Logo%20-%20PNG.png) Open main navigation Close main navigation - English Show submenu for translations - [Didn't find the help you need?](https://help.oxfordabstracts.com/knowledge/kb-tickets/new) - [Customer portal](https://help.oxfordabstracts.com/tickets-view) - Go to oxfordabstracts.com Go to oxfordabstracts.com How can we help? - There are no suggestions because the search field is empty. 1. [Oxford Abstracts Knowledge Base](https://help.oxfordabstracts.com/knowledge?hsLang=en) 2. [Account Administrator Functions](https://help.oxfordabstracts.com/knowledge/account-administrator-functions?hsLang=en) # How to bulk upload and automatically assign files ## This article will provide instructions on how to bulk upload files (for example, posters) and automatically assign them to the correct submission/abstract. This information is for Admins ONLY! Please note: To be able to accept uploaded files such as posters, this question has to be added to the submission form. [Click here](https://help.oxfordabstracts.com/knowledge/designing-the-submission-form?hsLang=en) and scroll down to ‘Adding Questions’ to find out how to do this. From your main dashboard, navigate to the left-hand column and **click on Abstract Management ➞ Reports & Downloads**. ![](https://help.oxfordabstracts.com/hs-fs/hubfs/Screenshot%202025-08-13%20at%2016-20-22-png.png?width=535&height=415&name=Screenshot%202025-08-13%20at%2016-20-22-png.png) On the next screen, **scroll down** to **Bulk upload file question responses.** **![](https://help.oxfordabstracts.com/hs-fs/hubfs/Screenshot%202022-11-07%20at%2016-59-46-png.png?width=319&height=310&name=Screenshot%202022-11-07%20at%2016-59-46-png.png)** Please note: In order to upload files in bulk and assign them automatically to the right submission, the files upload have to be **converted to a Zip file** and must **include** the **Submission I.D** number in the following format: Submission\_75.doc or Submission\_75.pdf  You must **name the file** *(Submission),* include an **underscore** *(\_)* add the **submission ID** number *(75)* and save it as either *a **.doc or .pdf*** Next, click on the Choose File button and select the file you wish to upload. ![](https://help.oxfordabstracts.com/hs-fs/hubfs/Screenshot%202022-11-07%20at%2017-01-00-png.png?width=294&height=318&name=Screenshot%202022-11-07%20at%2017-01-00-png.png) You’ll now see your selected file has been uploaded. ![](https://help.oxfordabstracts.com/hs-fs/hubfs/Screenshot%202022-11-07%20at%2017-03-05-png.png?width=415&height=176&name=Screenshot%202022-11-07%20at%2017-03-05-png.png) Should you require any further assistance, please contact our support desk via our[Contact Form.](https://oxfordabstracts.com/resources/contact-support/) - 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