Designing the submission form

Learn how to design the submission form so you can collect the information and data you need.

To view, design or edit a submission form, go to Event dashboard → Forms → Submission form

Skip to:

Preview

Header and footer

Combined word limits

Submission fees

IEEE copyright

Adding tags for visibility

Display settings

Editing the content of a question

Deleting a question

Adding a new question

Changing the order of questions


The submission form will then be displayed. 


 

Clicking on Preview allows you to see the form as an end user.




 

Click on the Header and Footer message to open the fields for the header and footer. 


 

Edit to your requirements and click Back to Form when you are done. Changes are saved automatically. 



 

Instructions for setting Combined word limits are here.



 

Submission fees and IEEE Copyright

Please note - these features will only appear if you have advanced admin, available with the Platinum Package.

See here for setting submission fees.

 

IEEE Copyright

If you wish to enable this, click on the link, complete the fields, and click the Enable on submission page toggle.


 

Adding tags for visibility

You will notice there are tags on some questions

See Question tags for guidance




Display settings

Towards the right hand side of each question, there is a Display settings label. Click on the icon to the right (in this case a tick) to adjust how the questions will be displayed to the end user.


 

The options are:

Enabled - the question is visible and a response can be entered.

Hide - the question is hidden to the end user 

Read-Only - the question is visible but a response cannot be entered, (typically used if a response has been given, and you don't want the user to be able to edit.)

Answer required - the question is marked as mandatory - if no response, the submission will be marked as incomplete.

Show to reviewer - the response to this question will be shown to the reviewer.

In abstract book - the response to this question will be shown in the abstract book

If you mark a question as hidden or Read-only and as Required, the submitters will not be able to complete the form.  To warn you of this you will see a red symbol next to the question, see below.  

If you have the Gold or Platinum Package, In program will also be an option. Checking this box will allow the response to the question to be displayed in the program.




Editing the content of a question - (Note that all changes are automatically saved.)

Click on any question to open up the Edit question screen below. Different types of questions will have specific elements. Below is an example of a text editor question - the text editor types are only available in these questions. See Question types for more information.

 

1) Amend the title (Question name - this field is mandatory)

2) Set a word limit, (Word limit (optional))

3) Set a character limit (Character limit (optional))

4) Check this box if this question's response is the title of the submission. Note: this is used to pick up the title of the submission when emailing a submitter.

5) Choose the formatting you wish to make available (Text editor type)


6) Add a description (this will be the text of the question) (Description)

7) See visibility (above)






 

Deleting a question -  click on the question you wish to delete.

Then click on Delete question. Click Back to form when you are done.


 

Note - deleting questions in multi-stage events may have adverse consequences.

 

You have the option to restore it at a later date,  along with any responses, should you require.



 

Adding a new question - To add a new question, click on the +Question button at the top of the submission form. 



 

 

Changing the order of questions - You can drag and drop the questions up and down to change their order.