Setting up your program - configuration

The conference program is a great tool for publishing a conference program or schedule. This article will help you get set up so you can begin to add sessions and include lots of content.

Go to Event dashboard → Conference → Program Builder

The Program Builder screen will open. This is the space where you create your program. You will see a default session in place to get you started. The date will be taken from Event details.



You can begin by editing the session or adding a new one but it's advisable that you enter some basic information - including dates, columns (both mandatory), locations, chairs, tracks and presentations types (all optional). Click on Settings in the top right corner to access the control panel for these.

NB: Some of these options might not be included if you have the standard program (Gold package).

 

Sessions settings

1) Activities

2) Dates

3) Columns

4) Locations

5) Chairs

6) Tracks

7) Presentation types

8) Timezone

 

 

9) Program codes

 

 

1) Activities

Activities are additional non-abstract items that you might add to a session, eg a coffee break, or a Q and A session.

Enter a title and a description and click add.



The activity will be assigned a letter, which will be an option when adding abstracts to sessions.

Continue adding activities as required. Click close when finished.




 

2) Dates

Click in the date field and choose your date (s) from the date picker. As mentioned above, the first date of your conference will be included in the program builder page.




The date will appear on your screen.



 

 

3) Columns

You can overwrite the name of the default column, if you wish. 



You can set up othersby adding the name of the column in the empty field and click Add (You can also delete dates and columns but not if there are sessions in them. You will need to remove these first.)


Your column(s) will then appear in the program.

If you would like the columns to reflect your locations, see below, under Locations.


You can now start creating sessions should you wish, but is is recommended that you set up the remaining information before you proceed.


 

4) Locations


You can choose to change the label of Locations, by overwriting the field where Label text is written.

If you wish your locations to be reflected in the column headers, use the toggle below.


 

If you would prefer the columns independently of location, add your first location in the empty field and click Add


Click Close when you are done


 

Once you have set up the mandatory information, every time you click ADD SESSION

you will see the locations appear when you click on the down arrow in the locations field. You can add them individually, or to both.




 

 

5) Chairs

There are two tabs: 1) Chairs and 2) Fields

You can choose to change the label of 3) Chairs , if you wish by overwriting this field. 

Click on Fields (see below) to determine the visibility of the fields (in the example below, the fields are title, first name and last name). If you wish to add more, see Fields below.

4) Complete the fields for your chair(s)

Click the blue button at the end of this panel to continue adding chairs.

 

You can also delete any Chairs, by clicking on the bin icon, but not if they appear in sessions.

Fields

The fields work in the same way as the Authors and affiliations question.

When you click ADD SESSION... you will see the Chairs appear when you click on the down arrow in the locations field. You can choose multiple chairs, if required.



 

 

6) Tracks


Change the label, if required (1), and enter your tracks in the empty fields (2) and, and click Add

You also have the option to automatically add the submission categories in your form (3).

You can also delete any Tracks, by clicking on the bin icon, but not if they appear in sessions.


 

7) Presentation types


Change the label, if required, and enter your Presentation types in the empty fields, and click Add.

You can also delete any by clicking on the bin icon, but not if they appear in sessions.


 

8) Timezones

For guidance on assigning time zones, see here.

 

9) Program codes

For guidance on assigning program codes, see here.