--- title: "FAQ: Admins - submissions" description: Here are our responses to some of the FAQ about the submission stage from administrators --- [Skip to content](https://help.oxfordabstracts.com/knowledge/faq-submissions#main-content) English Show submenu for translations [Didn't find the help you need?](https://help.oxfordabstracts.com/knowledge/kb-tickets/new?hsLang=en) [Customer portal](https://help.oxfordabstracts.com/tickets-view?hsLang=en) ![](https://help.oxfordabstracts.com/hs-fs/hubfs/OA%20Blue%20Logo%20-%20PNG.png?width=800&height=191&name=OA%20Blue%20Logo%20-%20PNG.png) Open main navigation Close main navigation - English Show submenu for translations - [Didn't find the help you need?](https://help.oxfordabstracts.com/knowledge/kb-tickets/new) - [Customer portal](https://help.oxfordabstracts.com/tickets-view) - Go to oxfordabstracts.com Go to oxfordabstracts.com How can we help? - There are no suggestions because the search field is empty. 1. [Oxford Abstracts Knowledge Base](https://help.oxfordabstracts.com/knowledge?hsLang=en) 2. [FAQ](https://help.oxfordabstracts.com/knowledge/faq?hsLang=en) # FAQ: Admins - submissions ## Here are our responses to some of the FAQ about the submission stage from administrators   **What's the difference between submitters, authors and presenters?** It's important to be able to distinguish between submitters, authors and presenters. **Submitters:** There can only be one submitter for every submission. These are the people completing the [submission form](https://help.oxfordabstracts.com/knowledge/designing-the-submission-form?hsLang=en). **Authors:** Authors are listed by submitters in the [authors and affiliations question](https://help.oxfordabstracts.com/knowledge/adding-author-information-questions?hsLang=en). The author is often the submitter, but often multiple authors are allowed, sometimes referred to as *co-authors*. **Presenter:** Presenters can also be the same as both the submitter and the author, but often only one presenter is allowed where there are multiple authors. These are [tagged in the authors and affiliations question](https://help.oxfordabstracts.com/knowledge/adding-author-information-questions?hsLang=en), and will be denoted in bold or underlined in the program and abstract books.   **A user has reported an issue - how do I handle these sorts of queries?** See  [Guidance for admins dealing with submitter, reviewer and committee issues](https://help.oxfordabstracts.com/e3t/Bc/V+50013/d13SL-04/*0/*W3y29rh3RxDMdW5TgpS770pkpT0/5/f18dQhb0Sblt28xgPdVBB4kL7_QzvTM_CVZG142V8N2NBht9dDYKNW6Lj8g02MjWbmW8gkYmj1qJtwRW2Kn8475m-MFFN93cG5D_VmXyN73JY_-j9RxMN68xtGb2WYnmW1sYjmC77QdcpW1xGvMH2dL6R3W63r-fY88G-YlW1pVR5-8CBSKxW53zypP583cf5W3Mn92c4n4NQSW7w7fLp89_70vMGlYpcfRqgZW6B8XMM5slXGlW3Z7mSL4vcTxCW3FgZyh3dJphFW4_tHn67bm_hqW3YBLH91nW54n102?hsLang=en)   **We don’t want to use abstract submission numbers in the program and want to re-number abstracts for the program / abstract book. How do we do this?** You can add a program code. This can be done in the decisions table. [See Recording a decision (accepting/ rejecting/ withdrawing a submission)](https://help.oxfordabstracts.com/knowledge/recording-a-decision-accepting/-rejecting/-withdrawing-a-submission?hsLang=en).   **How do I submit an abstract on behalf on someone else?** See [Making a submission on behalf of someone else](https://help.oxfordabstracts.com/knowledge/making-a-submission-on-behalf-of-someone-else?hsLang=en). **Can submitters include images and tables in their abstract submission?** You can set up the abstract question to accept different [text editor types](https://help.oxfordabstracts.com/knowledge/text-editor-types?hsLang=en). We always advise copying and pasting abstracts from WORD or any text editor program, to the abstract field. **Is it possible to include questions that only appear if a response to a previous question is selected?** Yes - see [Dependency questions](https://help.oxfordabstracts.com/knowledge/dependency-questions?hsLang=en).   **Users have reported that the abstract field in the submission form is alerting them that they are over the word limit? How can I resolve this?** See [Word and character count](https://help.oxfordabstracts.com/knowledge/word-and-character-count?hsLang=en).   **A user has reported that his / her submission is marked as incomplete. How can I check this?** Submission forms are marked as complete when all mandatory fields have been completed.  To check, see [Editing a user's submission](https://help.oxfordabstracts.com/knowledge/editing-a-users-submission?hsLang=en). Fields that haven't been marked as complete will be highlighted in pink. Sometimes there are missing fields in the [Authors and affiliations section](https://help.oxfordabstracts.com/knowledge/adding-author-information-questions?hsLang=en), so check this. Also see [Word and character count](https://help.oxfordabstracts.com/knowledge/word-and-character-count?hsLang=en). **How do I change the deadline/ notification date for submissions?** See [Event details](https://help.oxfordabstracts.com/knowledge/event-details?hsLang=en). NB - You will still need to switch off submissions manually - see [Open and close submissions / call for abstracts](https://help.oxfordabstracts.com/knowledge/open-and-close-submissions-/-call-for-abstracts?hsLang=en). **How do I withdraw or delete a submission as an administrator?** To withdraw (as an administrator), see [Recording a decision (Accepting/ rejecting/ withdrawing a submission)](https://help.oxfordabstracts.com/knowledge/recording-a-decision-accepting/-rejecting/-withdrawing-a-submission?hsLang=en). Alternatively, if you wish to delete a submission, see [Deleting/ restoring or withdrawing a submission](https://help.oxfordabstracts.com/knowledge/deleting-/-restoring-or-withdrawing-a-submission?hsLang=en). If you are a submitter, contact the event administrator. You will see the email in the relevant event on your dashboard. ![](https://help.oxfordabstracts.com/hs-fs/hubfs/image-png-Mar-31-2021-02-10-46-74-PM.png?width=450&name=image-png-Mar-31-2021-02-10-46-74-PM.png)   **I want to close submissions, but allow those who have already submitted to edit their submissions. How do I do that?** See [Open and close submissions / call for abstracts](https://help.oxfordabstracts.com/knowledge/open-and-close-submissions-/-call-for-abstracts?hsLang=en).  - [Introduction to the Oxford Abstracts tools](https://help.oxfordabstracts.com/knowledge/introduction-to-the-oxford-abstracts-tools?hsLang=en) - [Getting Started and Creating an Account](https://help.oxfordabstracts.com/knowledge/getting-started-and-creating-an-account?hsLang=en) - [FAQ](https://help.oxfordabstracts.com/knowledge/faq?hsLang=en#main-content) - [Zoom](https://help.oxfordabstracts.com/knowledge/faq?hsLang=en#zoom) - [Support](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#main-content) - [Guidance for submitters](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-submitters) - [Guidance for committee members](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-committee-members) - [Guidance for symposia submitters](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-symposia-submitters) - [Guidance for the conference platform](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-the-conference-platform) - [Guidance for exhibitors and representatives](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#guidance-for-exhibitors-and-representatives) - [FAQs for users](https://help.oxfordabstracts.com/knowledge/support?hsLang=en#faqs-for-users) - [Account Administrator Functions](https://help.oxfordabstracts.com/knowledge/account-administrator-functions?hsLang=en) - [Getting Started With Your Event](https://help.oxfordabstracts.com/knowledge/getting-started-with-your-event?hsLang=en) - [The Submission Stage](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#main-content) - [Preparing for the submission stage](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#preparing-for-the-submission-stage) - [Designing your submission form](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#designing-your-submission-form) - [Collecting submissions](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#collecting-submissions) - [Managing submissions](https://help.oxfordabstracts.com/knowledge/the-submission-stage?hsLang=en#managing-submissions) - [The Reviewing Stage](https://help.oxfordabstracts.com/knowledge/the-reviewing-stage?hsLang=en#main-content) - [Preparing for reviewing](https://help.oxfordabstracts.com/knowledge/the-reviewing-stage?hsLang=en#preparing-for-reviewing) - [Managing reviews](https://help.oxfordabstracts.com/knowledge/the-reviewing-stage?hsLang=en#managing-reviews) - [The Decision Stage](https://help.oxfordabstracts.com/knowledge/the-decision-stage?hsLang=en#main-content) - [Preparing for the decision stage](https://help.oxfordabstracts.com/knowledge/the-decision-stage?hsLang=en#preparing-for-the-decision-stage) - [Recording decisions](https://help.oxfordabstracts.com/knowledge/the-decision-stage?hsLang=en#recording-decisions) - [Emails](https://help.oxfordabstracts.com/knowledge/emails?hsLang=en#main-content) - [Creating emails](https://help.oxfordabstracts.com/knowledge/emails?hsLang=en#creating-emails) - [Sending emails](https://help.oxfordabstracts.com/knowledge/emails?hsLang=en#sending-emails) - [Creating Exports, Reports and Abstract Books](https://help.oxfordabstracts.com/knowledge/creating-exports-reports-and-abstract-books?hsLang=en) - [The Conference Platform](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#main-content) - [Setting up your conference platform](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#setting-up-your-conference-platform) - [The Professional Conference features](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#the-professional-conference-features) - [Publishing and managing your conference](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#publishing-and-managing-your-conference) - [Downloading event timetable](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#downloading-event-timetable) - [Timezones](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#timezones) - [Creating announcements for your virtual conference](https://help.oxfordabstracts.com/knowledge/the-conference-platform?hsLang=en#creating-announcements-for-your-virtual-conference) - [Delegate Registration](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#main-content) - [Publish event](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#publish-event) - [Refunding attendees](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#refunding-attendees) - [Editing Ticket Orders](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#editing-ticket-orders) - [Creating & editing delegate registration events details page](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#creating-editing-delegate-registration-events-details-page) - [downloading invoice and receipts](https://help.oxfordabstracts.com/knowledge/delegate-registration?hsLang=en#downloading-invoice-and-receipts) - [Multi-Stage](https://help.oxfordabstracts.com/knowledge/multi-stage?hsLang=en) - [Symposia](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#main-content) - [Preparing for symposia submission](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#preparing-for-symposia-submission) - [Collecting and reviewing symposia](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#collecting-and-reviewing-symposia) - [Managing symposia](https://help.oxfordabstracts.com/knowledge/symposia?hsLang=en#managing-symposia) - [Guidance For Reviewers](https://help.oxfordabstracts.com/knowledge/guidance-for-reviewers?hsLang=en#main-content) - [Guidance For Reviewers](https://help.oxfordabstracts.com/knowledge/guidance-for-reviewers?hsLang=en#guidance-for-reviewers) - [Attending an Event](https://help.oxfordabstracts.com/knowledge/attending-an-event?hsLang=en) - [Integrations](https://help.oxfordabstracts.com/knowledge/integrations?hsLang=en) [![Chill listening crop-3](https://help.oxfordabstracts.com/hs-fs/hubfs/OxfordAbstracts_January2021/Images/oa-logo-8b0fa2874439df378b0e4397fa42b52c.png?width=84&height=24&name=oa-logo-8b0fa2874439df378b0e4397fa42b52c.png "Chill listening crop-3")](http://oxfordabstracts.com) oxfordabstracts.com Help Center Copyright © 2026, Oxford Abstracts